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P.H. 2025-15: (PUBLIC HEARING 2ND READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SOFTWARE SERVICES AGREEMENT BETWEEN THE CITY OF POMPANO BEACH AND CAMINO TECHNOLOGIES, INC. FOR WEB-BASED SOLUTIONS TO IMPROVE THE PERMIT AND LICENSING PROCESSES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
(Fiscal Impact: $126,000; $42,000 annually for three years)
FIRST READING: DECEMBER 10, 2024
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(Staff Contact: Max Wemyss)
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Summary Explanation/Background:
The Camino / Clariti Software contract is currently set to expire on December 20th, 2024. The contract was initially approved on December 16, 2020, and has been renewed three times. Now we intend to enter into a multiyear contract to secure a reduced rate and legitimize our commitment to use this software service. The City’s Contract Specialist prepared the attached software agreement in coordination with the City Attorney’s Office. The contract incorporates the original scope from the prior agreement, as well as the various amendments. The contract cost is $42,000 annually from the Development Services budget for Software Purchases. The term of the Agreement is for three years.
Background:
The Camino Software provides Development Services with an electronic routing system for all Zoning Applications, Business Tax Receipts, Contractor Registrations, and Special Events. Since implementing this software we have been able to receive and review all our applications without requiring physical copies, allowing applicants to submit entirely online as well as pay online (in-person and paper copies are still available). As an aside, during the pandemic, electronic routing was an essential step in the process in order to allow applicants to submit and staff to review the applications remotely.
Zoning Use Certificates are reviewed and commented on by Fire, Building, Zoning, and the CRA (when applicable). The former process of scanning in paper forms, and emailing them to various departments demanded a lot of staff time to process and keep track of the application. Now that the automated process is implemented, the Camino software has proven much easier for staff to keep track of the applications, and much more efficient for the BTR Division to maintain the files (which were previously scanned, printed, stored & then re-scanned).
Origin of request for this action: Development Services
Fiscal impact and source of funding: $126,000 from Development Services budget for Software Purchases | Account 001-1510-515-52-25
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