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P.H. 2018-75: (PUBLIC HEARING 2ND READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SERVICE AGREEMENT BETWEEN THE CITY OF POMPANO BEACH AND OPENGOV, INC. TO PROVIDE CLOUD BASED SOFTWARE SERVICES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
(Fiscal Impact: FY 2018 $152,920)
FIRST READING: JUNE 12, 2018
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(Staff Contact: Erjeta Diamanti/Gene Zamoski)
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Summary Explanation/Background:
After a thorough research and numerous demonstrations from six different cloud based software companies, City staff made the recommendation to extend the contract and cloud based services with OpenGov.
The City and OpenGov have partnered since FY2016 with the Financial Transparency Tool which allows residents, businesses and visitors to visualize the City’s annual budgets from FY 2010 to present: http://pompanobeachfl.gov/pages/budget_opengov/opengov
Additional services include the following modules:
Budgeting and Planning - This module will drastically modernize and streamline the City’s current process. The Budgeting and Planning tools will allow the City departments and budget staff to reduce manual and clerical efforts during the budgeting process, provide a central collaborative location to develop budget numbers and evaluate scenarios, project workforce and personnel costs, and ultimately provide the publication of the budget document.
Citizen Engagement - This module will allow the residents to actively participate in open polls and surveys to provide their feedback for various topics. It is an effective channel of communications between the City and its residents that build trust in our city government.
Performance Management and Strategic Planning - This module ties together our financial and non-financial data from across the City’s current systems and ties it together in a single source. It will provide internal efficiencies and streamline information sharing tied to our new Strategic Plan, which will increase data-driven decision making.
Open Data Portal - This module will provide a catalog of open data for the City of Pompano Beach, free and easily accessible for all the residents. The OpenGov team supported the City’s first Open Data Hackathon by providing a portal to enable the event.
It is anticipated that the implementation process of all the above mentioned modules will require up to nine (9) months. Although, modules will go live in no particular order, as soon as the data has been validated and staff has been trained.
Origin of request for this action: Budget Office/ IT Department
Fiscal impact and source of funding: FY 2018 $152,920 - General Fund ($30,616) and Information Technologies Fund Balance ($122,304)/ FY 2019-2023 amount $144,614/year.
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