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P.H. 2018-76: (PUBLIC HEARING 2ND READING)
AN ORDINANCE OF THE CITY OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SERVICE AGREEMENT BETWEEN THE CITY OF POMPANO BEACH AND AMERICAN LEGAL PUBLISHING CORPORATION TO PROVIDE FOR THE REPRINTING AND THE SUPPLEMENTING OF THE CITY OF POMPANO BEACH CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
(Fiscal Impact: $11,100.00 average annual cost)
FIRST READING: JUNE 12, 2018
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(Staff Contact: Asceleta Hammond)
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Summary Explanation/Background:
The Five-Year Service Agreement with American Legal Publishing Corp. (American Legal) for the reprinting and supplementing of the City’s Code of Ordinances will expire on June 28, 2018. During the term of the Agreement, American Legal was in full compliance and maintained the City’s Charter and Code of Ordinances in a professional manner. Therefore, Staff is recommending to enter into another five-year service contract/agreement with American Legal.
The proposed contract will continue to provide all current features and services as outlined in Exhibit A in the contract and the updates of the City’s ordinances will remain at six-times per year. Also, the contract will provide for a new ordinance notification service. As new ordinances are passed, American Legal will place a New Ordinance Notice that the code section has been amended. Once the ordinance is supplemented into the code of ordinances the notice will be removed.
The following is a listing of American Legal’s fees to supplement and reprint the City’s Code of Ordinances as well as other related service fees under proposed contract:
For main editing: To update the Code of Ordinances Volume 1 (dual column pages) the fee of $20.25 per re-printed page plus Shipping and Handling charges (includes printing).
To update the Code of Ordinances Volume 2 (single column pages) the fee of $17.90
per re-printed page plus Shipping and Handling charges (includes printing).
For Folio/Internet Editing, the fee of $1.95/page in addition to main editing fee, with maximum charge of $295 per supplement.
For Hosting of Code online (both volumes online) an annual fee of $450.
For Ordinance History Links in the online Land Usage Code (links to original ordinances as listed in the history following code sections), the fee of $8 per ordinance linked.
For New Ordinance Notification in the online Code (a notice posted at the beginning of the code chapter or section with a link to the ordinance that will amend that chapter or section), the fee of $200 per year.
Origin of request for this action: City Clerk’s Office
Fiscal impact and source of funding: $11,100.00 average annual cost paid from City Clerk fund Account #001-1050-510-54-10
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