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Approval to award Bid E-21-22, Asphalt, Picked-Up As-Needed, to the lowest responsive and responsible bidder, Ranger Construction Industries, Inc., as the primary supplier, and to Weekley Asphalt Paving, Inc., as the secondary supplier, for annual open-end contracts, at an estimated annual cost of $225,736.00.
(Fiscal Impact: $225,736.00)
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(Staff Contact: Robert McCaughan)
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Summary Explanation/Background:
Invitation to Bid (ITB) E-21-22 was issued to establish annual, open-end contracts for the purchase of asphalt, picked up as needed, for use by the Streets Division of the Public Works Department, and the Utilities Department. The product will be used for the patching of streets after utilities repairs, and for the filling of potholes throughout the City. Bids were evaluated based on total cost to the City, including product cost and costs for travel time to the asphalt production plants. Primary bid award is recommended to the low responsive and responsible bidder per item, and a secondary bid award to the other responsive and responsible bidder per item, to be used should the material be unavailable from the primary supplier. All awards are at the unit prices' bid. The contract period is one year, commencing upon award, with possible contract renewals as stated in the ITB. Based on the estimated quantity of asphalt to be purchased, and the unit prices submitted with the lowest bid, annual expenditures for asphalt may total $225,736.00. City Commission approval of this contract award is requested.
Origin of request for this action: Staff
Fiscal impact and source of funding: Up to $225,736.00/year, as needed, from budgeted funds in account 302-7303-541.65-12, Capital Projects/Construction, and other accounts as applicable.
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