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Request of ratification by City Commission for Emergency Change Order for E-31-17 Deep Well Relining project from awarded vendor Layne Christensen Company in the amount of $577,500.00.
(Fiscal Impact: $577,500.00)
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(Staff Contact: Randolph Brown)
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Summary Explanation/Background:
In accordance with the City Charter / Code of Ordinances, Section 32.46 "Emergency Procurement,” the City Manager authorized issuing an emergency Change Order for Purchase Order 172554 in the amount of $577,500.00 for additional work required due to unforeseen conditions in the deep well on January 12, 2018. Bid E-31-17 Deep Well Relining Project was awarded to Layne Christensen Company as the lowest responsive, responsible bidder in the amount of $1,119,929.00. During the initial stages of the work, the Contractor sent a camera to inspect the well, and found the conditions inside had deteriorated from the 2014 Mechanical Integrity Report included in the bid and would require additional work beyond the original scope to complete the project. The Utilities Department has documented the emergency situation in a memo from Utilities Director, A. Randolph Brown (copy enclosed) and have negotiated a time and materials Change Order to bring the project back to the original scope of work. City Commission after-the-fact approval is requested.
Origin of request for this action: Staff
Fiscal impact and source of funding: $577,500 from account 420-7584-533.65-03 with attached budget adjustment.
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RStrategic Plan Initiative
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Superior Capacity for Growth through Quality Sustainable Development, Objective 3 Secure adequate water supply - short-term and long-term