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Approval to award Bid #E-42-17, Mulch (Cooperative Bid), to the low responsive bidders, Advanced Mulch, Inc., (Item 9), Adwood, Inc., (Items 1, 2, 6, 12), Eastcoast Mulch, (Items 8, 10, 11, 13), and Superior Mulch (Items 3, 4, 5, 14), as prime contractors, and to the remaining responsive bidders as alternate contractors, for annual open-end contracts. The estimated annual cost to the City for mulch is $109,500.00
(Fiscal Impact: $109,500.00)
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(Staff Contact: Robert McCaughan)
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Summary Explanation/Background:
Bid E-42-17 was issued to establish annual open-end contracts for the purchase of mulch products for grounds maintenance to be ordered as needed. The bid includes dyed recycled wood, Melaleuca, rubber mulch, playground wood chips and wood fiber, delivered and installed. The City of Pompano Beach issued this bid as the lead agency for the South Florida Governmental Purchasing Cooperative, on behalf of the City and eighteen other governmental agencies. Primary bid award is recommended to the low responsive bidder per item, and alternate bid awards to the remaining responsive bidders to be used should the material be unavailable from the primary contractors, all awards at the unit prices bid. Based upon the prices bid, and the City's portion of the estimated contract usage, annual expenditures for mulch products could total $109,500.00. The contract period is one year, commencing upon award by the Commission, with contract renewal possible as stated in the bid specifications. City Commission approval of this contract award is requested.
Origin of request for this action: Staff
Fiscal impact and source of funding: As needed, from budgeted funds in account 001-3060-530.46-10 Repair & Maintenance / Land Building Improvements.
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