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Approval to award Bid E-09-20, Asphalt, Picked Up As Needed, to the low responsive bidder, Hardrives, Inc. (Items 1, 2, 3, and 4) as prime contractor, and to Weekley Asphalt Paving, Inc., as the alternate contractor, for annual open-end contracts, at an estimated annual cost of $254,644.00.
(Fiscal Impact: $254,644.00)
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(Staff Contact: Robert McCaughan)
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Summary Explanation/Background:
Bid E-09-20 was issued to establish an annual, open end contract for the purchase of asphalt, picked up as needed, for use by the Public Works Department (Streets) for patching of streets after utilities repairs, filling of potholes, etc., throughout the City. Bids were evaluated based on total cost to the City, including product cost and costs for travel time to the asphalt production plants. Primary bid award is recommended to the low responsive bidder per item, and an alternate bid award to the other responsive bidder per item to be used should the material be unavailable from the primary contractor, all awards at the unit prices bid. The contract period is one year, commencing upon award, with contract renewal possible as stated in the bid specifications. Based on the estimated quantity of asphalt to be purchased, and the unit prices submitted with the bid, annual expenditures for asphalt may total $254,644.00. City Commission approval of this contract award is requested.
Origin of request for this action: Staff
Fiscal impact and source of funding: Up to $254,644.00 as needed, from budgeted funds in account 001-3060-530.46-10, General Fund/Streets/Repair & Maintenance Land, Buildings, Improvements, and other accounts as applicable.
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